Property Manager Pack
Seven AI agents that take the writing, tenant communication, and decision-support busywork off a property manager's plate. $0 to run on free-tier OpenRouter.
- tenant inquiries
- maintenance requests
- late-rent context
- vacancy unit details
- lease renewal context
- monthly stats
- eviction situation context
- Fair-Housing-clean tenant replies and screening
- prioritized work orders
- 3-tier late rent letters
- multi-platform vacancy listings
- 3-scenario renewal letters
- owner-friendly monthly reports
- eviction decision support with documentation checklist
Seven AI agents built for one job: take the writing, tenant communication, and decision-support busywork off a working property manager’s plate. No SaaS subscription. No PM platform migration. No monthly fee. Free OpenRouter tier means it costs $0/month to run.
Buy on Gumroad — $39 launch / $49 normal
What’s in the pack
Tenant Intake — inbound inquiry in. Screening signal, Fair Housing-clean reply, lawful screening questions, and showing time options.
Maintenance Triage — tenant’s request in. Priority + habitability flag + vendor category + reply to tenant + work-order language for the vendor.
Late Rent Letter — tenant + days late + history in. Three escalation tiers (gentle reminder, formal notice, pre-eviction final) plus the recommended tier for THIS tenant TODAY plus state-law placeholder warnings.
Vacancy Listing — unit details in. Zillow + Craigslist + MLS-style listing copy, plus social caption and tour hook. Self-audits for Fair Housing violations.
Lease Renewal Nudge — tenant context + market signal + owner directive in. Three rent-adjustment scenarios (hold flat, modest increase, market increase) plus the right one for today plus the push-back talking points plus a non-renewal letter if needed.
Owner Monthly Report — month stats in. Owner-friendly email + PDF copy, tone-matched to formal-CFO or anxious-mom-and-pop.
Eviction Advisor — tenant situation in. Classification, escalate-or-not recommendation, documentation checklist, and the things-NOT-to-write CYA list. Decision support only — not legal advice. Always consult an attorney in your jurisdiction.
Plus a 1-page Monthly Playbook showing exactly how to use the pack across one operating month.
Who this is for
- Working property managers running 5-100 doors solo or with a small team
- Already using AppFolio / Buildium / Yardi / Rentec for accounting
- Drowning in tenant communications, late-rent letters, owner reports
- Want to own their tools, not rent them
Who this is not for
- People who want a hosted SaaS dashboard. This is code you run on your own machine.
- People who want a PM platform replacement. This isn’t one.
- People who want legal advice. The Eviction Advisor is decision support only.
What you get
- Seven Python agents (~400 lines total, plain code)
- Every system prompt in a markdown file you can edit
- One-click Windows .bat launchers for every agent
- 5 worked examples per agent (35 total inputs and outputs)
- Monthly Playbook showing how to use the pack across one operating month
- End-to-end smoke test that validates all seven agents in 30 seconds
- README and LICENSE
- The same OpenRouter wrapper the AI Agents Starter Kit, Realtor Agent Pack, and Course Creator Pack use
Property Manager Pack vs the obvious alternatives
| Property Manager Pack | AppFolio / Buildium templates | Hire a virtual assistant | |
|---|---|---|---|
| Cost | $39 launch / $49 normal one-time | Bundled in PM platform fee ($1.50-3/door/month) | $800-2,500/month |
| Cost to run | $0 on free OpenRouter tier | Already paying for the platform | Always paid |
| Owns the prompts? | Yes, in markdown files you edit | Hidden inside vendor’s tool | The VA owns the framework |
| Niche fit | Built specifically for PM workflows | Generic, you adapt | Custom but tied to that VA |
| Fair Housing scrubber | Three agents actively scrub | Depends on platform | Depends on VA’s training |
| Eviction CYA support | Yes, decision support format | No | Depends on VA’s training |
| Time to first run | 60 seconds | Already in platform | Onboarding, brief, training |
How to run the Property Manager Pack
- 01Install Python
Install Python 3.11 or newer from python.org. Check "Add to PATH" during install.
- 02Get a free OpenRouter key
Sign up at openrouter.ai/keys. No credit card required for the free tier.
- 03Save the key
Save the key to a file named openrouter-api.txt on your Desktop. The pack's loader finds it automatically.
- 04Run setup
Double-click setup.bat. It creates a Python venv and installs the only dependency (requests).
- 05Run any agent
Double-click run_tenant_intake.bat, run_maintenance_triage.bat, run_late_rent_letter.bat, run_vacancy_listing.bat, run_lease_renewal_nudge.bat, run_owner_monthly_report.bat, or run_eviction_advisor.bat.
- 06Validate end to end
Double-click run_smoke_test.bat once. It calls all seven agents against OpenRouter and prints PASS or FAIL for each. Uses about seven free-tier requests.
Common questions
Where do I buy this?
This product is sold on Gumroad. The link is at the top of this page and at the end. Purchase, download the zip, follow the included README.
Why $0 to run?
The pack ships with a fallback chain of seven free OpenRouter models. Free tier covers roughly 200 requests per day per key, which is enough for a 50-door portfolio. If you outgrow free tier, swap one line in shared/client.py to use any paid model.
Will this replace my PM software?
No. AppFolio, Buildium, Yardi, and Rentec are systems of record. The pack writes the words you would otherwise write yourself. Use them together.
Is the eviction advisor legal advice?
No. It is decision support only. Eviction law varies by state and county. The agent is designed to (1) help you classify the situation, (2) tell you what NOT to do or write, (3) surface the documentation to assemble, and (4) prepare the questions to bring to your attorney. Always consult a licensed attorney in your jurisdiction before any adverse action.
Does it scrub Fair Housing language?
Three of the agents (Tenant Intake, Vacancy Listing, Late Rent Letter) actively flag and remove Fair Housing violations and report what they would have written if you weren't paying attention. This is a safety feature, not a substitute for compliance review.
Can I customize the agents?
Yes. Every system prompt is a markdown file you can open and edit. The agents reread the prompt on every run, so changes take effect immediately. No redeployment.
Can I use the output in client work?
Yes. The license allows commercial use of all agent output (drafted communications, work orders, listing copy, owner reports) in your own PM business and in client deliverables. You cannot resell or relist the pack itself.